January 15, 2026

January 31st Deadline: Payroll and 1099 Filing Essentials

As we dive into the new year, businesses have a critical deadline approaching: January 31st. This marks the due date for filing payroll tax forms and issuing 1099s to contractors. Staying compliant with these requirements is vital to avoid penalties and ensure smooth financial operations.

What You Need to Know About Payroll Tax Filings

If you run a business with employees, January 31st is the last day to:

  • File Form W-2 with the Social Security Administration (SSA).
  • Distribute W-2 forms to your employees.
  • Submit Form 941 for quarterly payroll taxes or Form 944 for annual filers (if applicable).

These filings are essential to report wages paid and taxes withheld, ensuring your employees and the IRS have accurate records.

1099 Deadlines: Don’t Overlook Your Contractors

For businesses that work with independent contractors, January 31st is also the deadline to:

  • File Form 1099-NEC with the IRS.
  • Provide copies of 1099-NEC to all qualifying contractors who earned $600 or more in the prior year.

Additionally, if you’ve paid nonemployee compensation through third-party networks, review whether Form 1099-K requirements apply to your business.

Why Meeting This Deadline Matters

Failing to meet the January 31st deadline can result in penalties, including:

  • Fines for late filings or incorrect forms.
  • Interest charges on unpaid payroll taxes.
  • Strained relationships with employees and contractors who rely on accurate, timely tax documentation.

Simplify the Process With Welgaard CPAs and Advisors

Navigating payroll tax forms and 1099 filings can feel overwhelming, especially with the added complexity of year-end reconciliations and tax law changes. That’s where we come in.

At Welgaard CPAs and Advisors, we’re here to make tax season easier for you. Whether you need assistance with:

  • Preparing and filing W-2s and 1099s.
  • Reviewing payroll tax compliance.
  • Understanding your filing requirements.

Our team has the expertise to ensure your filings are accurate, timely, and stress-free.

Don’t Wait Until the Last Minute

With the January 31st deadline fast approaching, now is the time to act. If you need any help managing your payroll tax filings or 1099 requirements, reach out to Welgaard CPAs and Advisors. Contact us today to schedule a consultation and let us handle the details while you focus on growing your business.

Stay compliant. Stay confident. Let us help you succeed.